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Executive Assistant

About Opcity:
Opcity helps real estate brokers, lenders and settlement service providers serve online customers.  The number of home buyers/sellers who start their process online is growing much faster than the industry as a whole.  Opcity makes the real estate experience better by instantly and seamlessly matching consumers to the best agent for them, and facilitates the buying and selling process by connecting and coordinating the vital services within the home buying/selling ecosystem.  Through its proprietary matching algorithm and SMS live-transfer and mobile application distribution platform, Opcity is able to instantly connect the best agent with the highest probability of conversion to the right consumer at the right time.  Opcity’s matching model is based on sixteen (16) years of agent historical performance, predictive analytics, and a learning model of iterative improvement.  Opcity’s network of providers, technology platform, and toolkit allow Opcity to be the primary concierge for the consumer during the home buying/selling experience.

Description:
The Executive Assistant will oversee all administrative operations for members of the Executive team. This role requires an expert level of professionalism and confidentiality. Your expertise, unparalleled discretion, professional agility, and honed attention to detail will be essential to collaborating and driving specific projects and deliverables. Working at our headquarters located at the Met Center, you will be an instrumental and valued extension of the efforts of these organizational leaders.  To be able to do your job effectively, you must establish and build a rapport and build a list of preferences for all executives.

Duties & Responsibilities:

  • Work closely with the Executive team in reviewing/prioritizing and following up on emails, calls, other communications and pending matters.
  • Receive, screen, and initiate phone calls, inquiries, correspondence; determine the urgency of response required, and escalate issues as appropriate.
  • Coordinate/Liaise with Board members, CEO, attorneys, and investors, on critical and confidential matters
  • Prepare, disclose, and handle confidential and sensitive information
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, proofreading, and transmitting text, data, and graphics
  • Be available to respond to issues/requests during off hours and weekends

Event Planning

  • Coordinate and organize company related meetings
  • Prepare PowerPoint and other presentations for company and other meetings
  • Meet with the Executive team on a regular basis
  • Organize and prioritize daily schedules; arrange appointments, meetings and events, schedule/manage complex itineraries.
  • Attend executive team meetings as requested.
  • Prepare Executives in advance of meetings as needed.
  • Manage and prepare Board meeting materials and correspondence.

Travel Management 

  • Coordinate all requested aspects of business and personal travel, documentation and flight monitoring, transportation, hotel and restaurant reservations.
  • Maintain a list of travel preferences (airlines, flight class, hotels, rental cars, etc.) to use when making arrangements.

What We Like to See / Measures of Success:

  • 3-5+ Years of experience supporting senior management. 
  • Bachelor’s degree strongly preferred.
  • Experience working in a fast-paced, growing company that required quick thinking, process creation, and the ability to think outside of the box to complete duties is a huge plus
  • Strong communication skills both verbally and written
  • Ability to prioritize, organize, and complete tasks effectively
  • Solutions focused
  • Positive attitude
  • Proven ability to handle confidential information

Working Conditions 

  • Flexible to be available on nights and weekends.
  • Position requires prolonged standing or sitting and repetitive hand and wrist motion.
  • Operates phones, computers, fax machines, copiers, and other office equipment.

*No relocation is provided for this vacancy, local candidates preferred.  Must be eligible to work in the U.S. for any employer.

Diversity is important to us, therefore, Opcity is an Equal Opportunity Employer regardless of age, color, national origin, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status as a disabled veteran and/or veteran of the Vietnam Era or any other characteristic protected by federal, state or local law. In addition, Opcity will provide reasonable accommodations for otherwise qualified disabled individuals.

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